Tutor Scheduling Software: 9 Options Compared
Tutor Scheduling Software: 9 Options Compared
Tutor Scheduling Software: 9 Options Compared
AI Tools
AI Tools
3 minutes
3 minutes
Sep 19, 2025
Sep 19, 2025
TL;DR: Good tutor scheduling software gives you a booking page, reminders, payments, and clean calendars for solo tutors or teams. Use the table to shortlist, then match by workflow and budget.
TL;DR: Good tutor scheduling software gives you a booking page, reminders, payments, and clean calendars for solo tutors or teams. Use the table to shortlist, then match by workflow and budget.
TL;DR: Good tutor scheduling software gives you a booking page, reminders, payments, and clean calendars for solo tutors or teams. Use the table to shortlist, then match by workflow and budget.
How to choose (2-minute guide)
How to choose (2-minute guide)
How to choose (2-minute guide)
Start with your workflow: solo online tutor, small tutoring business with pods, or agency with many tutors.
Score tools on: booking website quality, reminders, payments, multi-tutor calendars, group classes, time-zone handling, mobile apps, and support.
Tip: If you already run lessons on a learning platform, prefer a built-in booking system to cut copy-paste and reduce no-shows.
Quick picks
Fast setup for solo tutors: Setmore or Appointy.
All-in-one tutor management software (teams): TutorBird or Teachworks.
Agency operations + payroll: TutorCruncher.
Generic scheduler you can brand: SimplyBook.me or Calendly/Acuity (Squarespace Scheduling).
If you want scheduling + billing inside your learning portal: VEGA AI Scheduling & Billing → /features/scheduling-billing.
Comparison table: 9 scheduling tools tutors use
Tool | Best for | Booking site & reminders | Payments | Multi-tutor & classes | Notes |
|---|---|---|---|---|---|
VEGA AI (built-in) | Tutors using VEGA’s portal | Learner portal booking + email/SMS | Native billing & receipts | Assign by group; pods | One system for lessons, quizzes, and schedules |
TutorBird | Solo tutors & small centers | Branded booking website; email/SMS | Built-in invoicing | Staff calendars; group lessons | User-friendly; “tutoring sessions” workflows |
Teachworks | Small–mid tutoring businesses | Student/parent portal; reminders | Invoicing + payroll | Strong multi-tutor features | Good for agencies growing |
TutorCruncher | Agencies needing ops + payouts | Job → lesson → report pipeline | Client billing + tutor payroll | Deep staffing & reporting | Full tutor management software |
Setmore | Solo tutors wanting simple | Clean booking page; auto reminders | Card payments via integrations | Add staff calendars; classes | Easy mobile apps |
Appointy | Tutors needing marketing tools | Booking site + socials; reminders | Stripe/PayPal/Square | Class packs; attendance | Marketing features and reports |
SimplyBook.me | Branding + many add-ons | Custom booking website; SMS | Multiple gateways | Team calendars; 2-way sync | Lots of plugins; free plan tier |
Calendly | Generic B2B scheduler | Link-based booking; reminders | Stripe/PayPal add-on | Teams via paid tiers | Great UX; fewer edu-specifics |
Acuity (Squarespace) | Those with Squarespace sites | Embedded booking; reminders | Strong payments | Classes + packages | Tight site integration |
Pricing changes often check each vendor’s current plans and any “free plan” limits before you decide.
Start with your workflow: solo online tutor, small tutoring business with pods, or agency with many tutors.
Score tools on: booking website quality, reminders, payments, multi-tutor calendars, group classes, time-zone handling, mobile apps, and support.
Tip: If you already run lessons on a learning platform, prefer a built-in booking system to cut copy-paste and reduce no-shows.
Quick picks
Fast setup for solo tutors: Setmore or Appointy.
All-in-one tutor management software (teams): TutorBird or Teachworks.
Agency operations + payroll: TutorCruncher.
Generic scheduler you can brand: SimplyBook.me or Calendly/Acuity (Squarespace Scheduling).
If you want scheduling + billing inside your learning portal: VEGA AI Scheduling & Billing → /features/scheduling-billing.
Comparison table: 9 scheduling tools tutors use
Tool | Best for | Booking site & reminders | Payments | Multi-tutor & classes | Notes |
|---|---|---|---|---|---|
VEGA AI (built-in) | Tutors using VEGA’s portal | Learner portal booking + email/SMS | Native billing & receipts | Assign by group; pods | One system for lessons, quizzes, and schedules |
TutorBird | Solo tutors & small centers | Branded booking website; email/SMS | Built-in invoicing | Staff calendars; group lessons | User-friendly; “tutoring sessions” workflows |
Teachworks | Small–mid tutoring businesses | Student/parent portal; reminders | Invoicing + payroll | Strong multi-tutor features | Good for agencies growing |
TutorCruncher | Agencies needing ops + payouts | Job → lesson → report pipeline | Client billing + tutor payroll | Deep staffing & reporting | Full tutor management software |
Setmore | Solo tutors wanting simple | Clean booking page; auto reminders | Card payments via integrations | Add staff calendars; classes | Easy mobile apps |
Appointy | Tutors needing marketing tools | Booking site + socials; reminders | Stripe/PayPal/Square | Class packs; attendance | Marketing features and reports |
SimplyBook.me | Branding + many add-ons | Custom booking website; SMS | Multiple gateways | Team calendars; 2-way sync | Lots of plugins; free plan tier |
Calendly | Generic B2B scheduler | Link-based booking; reminders | Stripe/PayPal add-on | Teams via paid tiers | Great UX; fewer edu-specifics |
Acuity (Squarespace) | Those with Squarespace sites | Embedded booking; reminders | Strong payments | Classes + packages | Tight site integration |
Pricing changes often check each vendor’s current plans and any “free plan” limits before you decide.
Start with your workflow: solo online tutor, small tutoring business with pods, or agency with many tutors.
Score tools on: booking website quality, reminders, payments, multi-tutor calendars, group classes, time-zone handling, mobile apps, and support.
Tip: If you already run lessons on a learning platform, prefer a built-in booking system to cut copy-paste and reduce no-shows.
Quick picks
Fast setup for solo tutors: Setmore or Appointy.
All-in-one tutor management software (teams): TutorBird or Teachworks.
Agency operations + payroll: TutorCruncher.
Generic scheduler you can brand: SimplyBook.me or Calendly/Acuity (Squarespace Scheduling).
If you want scheduling + billing inside your learning portal: VEGA AI Scheduling & Billing → /features/scheduling-billing.
Comparison table: 9 scheduling tools tutors use
Tool | Best for | Booking site & reminders | Payments | Multi-tutor & classes | Notes |
|---|---|---|---|---|---|
VEGA AI (built-in) | Tutors using VEGA’s portal | Learner portal booking + email/SMS | Native billing & receipts | Assign by group; pods | One system for lessons, quizzes, and schedules |
TutorBird | Solo tutors & small centers | Branded booking website; email/SMS | Built-in invoicing | Staff calendars; group lessons | User-friendly; “tutoring sessions” workflows |
Teachworks | Small–mid tutoring businesses | Student/parent portal; reminders | Invoicing + payroll | Strong multi-tutor features | Good for agencies growing |
TutorCruncher | Agencies needing ops + payouts | Job → lesson → report pipeline | Client billing + tutor payroll | Deep staffing & reporting | Full tutor management software |
Setmore | Solo tutors wanting simple | Clean booking page; auto reminders | Card payments via integrations | Add staff calendars; classes | Easy mobile apps |
Appointy | Tutors needing marketing tools | Booking site + socials; reminders | Stripe/PayPal/Square | Class packs; attendance | Marketing features and reports |
SimplyBook.me | Branding + many add-ons | Custom booking website; SMS | Multiple gateways | Team calendars; 2-way sync | Lots of plugins; free plan tier |
Calendly | Generic B2B scheduler | Link-based booking; reminders | Stripe/PayPal add-on | Teams via paid tiers | Great UX; fewer edu-specifics |
Acuity (Squarespace) | Those with Squarespace sites | Embedded booking; reminders | Strong payments | Classes + packages | Tight site integration |
Pricing changes often check each vendor’s current plans and any “free plan” limits before you decide.
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Who each option is for ?
Who each option is for ?
Who each option is for ?
If you’re a solo online tutor and want a user-friendly booking system with reminders and a free plan to start, try Setmore or SimplyBook.me.
If you run a tutoring business with multiple staff, shared rooms, and parent invoices, TutorBird or Teachworks keep admin tidy.
If you’re an agency, TutorCruncher combines scheduling software with CRM, lesson reports, and payouts.
If you already teach on VEGA AI, use /features/scheduling-billing to keep booking, payments, and tutoring sessions in one place. Less context-switching; fewer no-shows.
Pros & cons (at a glance)
TutorBird
Pros: Tutor-specific features; parent communications; reports.
Cons: Fewer advanced marketing tools than generalist schedulers.
Official site: https://www.tutorbird.com/
Pros: Built-in scheduling + billing + reminders inside your learning portal; connect sessions to progress and quizzes.
Cons: Best when you also use VEGA AI for content/analytics (otherwise pick a standalone scheduler).
Teachworks
Pros: Multi-tutor scheduling, payroll, strong reporting.
Cons: More settings to learn; best for teams rather than solo tutors.
Official site: https://teachworks.com/
TutorCruncher
Pros: End-to-end ops; client billing + tutor payroll; analytics.
Cons: More complex than simple schedulers; heavier setup.
Setmore
Pros: Clean booking website; reminders reduce no-shows.
Cons: Advanced payments and staff limits require paid tiers.
Appointy
Pros: Social booking buttons; marketing tools; attendance.
Cons: Many options—set aside time to configure.
SimplyBook.me
Pros: Highly customizable booking website; many add-ons.
Cons: Add-ons can raise cost; learn the plugin model.
Calendly / Acuity
Pros: Familiar UX; easy embeds; great for interviews and quick calls.
Cons: Not built for tutoring businesses; limited lesson reporting.
If you’re a solo online tutor and want a user-friendly booking system with reminders and a free plan to start, try Setmore or SimplyBook.me.
If you run a tutoring business with multiple staff, shared rooms, and parent invoices, TutorBird or Teachworks keep admin tidy.
If you’re an agency, TutorCruncher combines scheduling software with CRM, lesson reports, and payouts.
If you already teach on VEGA AI, use /features/scheduling-billing to keep booking, payments, and tutoring sessions in one place. Less context-switching; fewer no-shows.
Pros & cons (at a glance)
TutorBird
Pros: Tutor-specific features; parent communications; reports.
Cons: Fewer advanced marketing tools than generalist schedulers.
Official site: https://www.tutorbird.com/
Pros: Built-in scheduling + billing + reminders inside your learning portal; connect sessions to progress and quizzes.
Cons: Best when you also use VEGA AI for content/analytics (otherwise pick a standalone scheduler).
Teachworks
Pros: Multi-tutor scheduling, payroll, strong reporting.
Cons: More settings to learn; best for teams rather than solo tutors.
Official site: https://teachworks.com/
TutorCruncher
Pros: End-to-end ops; client billing + tutor payroll; analytics.
Cons: More complex than simple schedulers; heavier setup.
Setmore
Pros: Clean booking website; reminders reduce no-shows.
Cons: Advanced payments and staff limits require paid tiers.
Appointy
Pros: Social booking buttons; marketing tools; attendance.
Cons: Many options—set aside time to configure.
SimplyBook.me
Pros: Highly customizable booking website; many add-ons.
Cons: Add-ons can raise cost; learn the plugin model.
Calendly / Acuity
Pros: Familiar UX; easy embeds; great for interviews and quick calls.
Cons: Not built for tutoring businesses; limited lesson reporting.
If you’re a solo online tutor and want a user-friendly booking system with reminders and a free plan to start, try Setmore or SimplyBook.me.
If you run a tutoring business with multiple staff, shared rooms, and parent invoices, TutorBird or Teachworks keep admin tidy.
If you’re an agency, TutorCruncher combines scheduling software with CRM, lesson reports, and payouts.
If you already teach on VEGA AI, use /features/scheduling-billing to keep booking, payments, and tutoring sessions in one place. Less context-switching; fewer no-shows.
Pros & cons (at a glance)
TutorBird
Pros: Tutor-specific features; parent communications; reports.
Cons: Fewer advanced marketing tools than generalist schedulers.
Official site: https://www.tutorbird.com/
Pros: Built-in scheduling + billing + reminders inside your learning portal; connect sessions to progress and quizzes.
Cons: Best when you also use VEGA AI for content/analytics (otherwise pick a standalone scheduler).
Teachworks
Pros: Multi-tutor scheduling, payroll, strong reporting.
Cons: More settings to learn; best for teams rather than solo tutors.
Official site: https://teachworks.com/
TutorCruncher
Pros: End-to-end ops; client billing + tutor payroll; analytics.
Cons: More complex than simple schedulers; heavier setup.
Setmore
Pros: Clean booking website; reminders reduce no-shows.
Cons: Advanced payments and staff limits require paid tiers.
Appointy
Pros: Social booking buttons; marketing tools; attendance.
Cons: Many options—set aside time to configure.
SimplyBook.me
Pros: Highly customizable booking website; many add-ons.
Cons: Add-ons can raise cost; learn the plugin model.
Calendly / Acuity
Pros: Familiar UX; easy embeds; great for interviews and quick calls.
Cons: Not built for tutoring businesses; limited lesson reporting.
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What to check in a free trial?
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What to check in a free trial?
Parent/student booking flow from a phone-three taps or less.
Reschedule/cancel links and buffers to protect your time.
Time-zone handling for online tutor sessions.
Payments at booking and receipts with your branding.
Staff calendars and permissions if you have multiple tutors.
Group classes and attendance if you run pods.
Customer service reachability-email/chat that answers fast.
Common setups:
Solo starter: Booking page + reminders + card payments. Use packages (4 or 8 sessions).
Small team: Parent portal, multi-tutor view, payroll export, and class packs.
VEGA AI users: Keep booking, billing, and lesson analytics together; link your /demo for parents who want to see the learner portal once. (Use this link once.)
Decision matrix (score 0–2 each)
Criterion | Why it matters | Score |
|---|---|---|
Booking website & mobile UX | Fewer clicks → more bookings | |
Reminders & no-show tools | Protects revenue, saves time | |
Payments & invoices | Professional and clear | |
Multi-tutor calendars | Needed for teams | |
Classes/pods | Earn more per hour | |
Time-zone & 2-way sync | Prevents double-booking | |
Support & docs | Fixes issues fast |
Add it up. 12+ is pilot-ready.
Parent/student booking flow from a phone-three taps or less.
Reschedule/cancel links and buffers to protect your time.
Time-zone handling for online tutor sessions.
Payments at booking and receipts with your branding.
Staff calendars and permissions if you have multiple tutors.
Group classes and attendance if you run pods.
Customer service reachability-email/chat that answers fast.
Common setups:
Solo starter: Booking page + reminders + card payments. Use packages (4 or 8 sessions).
Small team: Parent portal, multi-tutor view, payroll export, and class packs.
VEGA AI users: Keep booking, billing, and lesson analytics together; link your /demo for parents who want to see the learner portal once. (Use this link once.)
Decision matrix (score 0–2 each)
Criterion | Why it matters | Score |
|---|---|---|
Booking website & mobile UX | Fewer clicks → more bookings | |
Reminders & no-show tools | Protects revenue, saves time | |
Payments & invoices | Professional and clear | |
Multi-tutor calendars | Needed for teams | |
Classes/pods | Earn more per hour | |
Time-zone & 2-way sync | Prevents double-booking | |
Support & docs | Fixes issues fast |
Add it up. 12+ is pilot-ready.
Parent/student booking flow from a phone-three taps or less.
Reschedule/cancel links and buffers to protect your time.
Time-zone handling for online tutor sessions.
Payments at booking and receipts with your branding.
Staff calendars and permissions if you have multiple tutors.
Group classes and attendance if you run pods.
Customer service reachability-email/chat that answers fast.
Common setups:
Solo starter: Booking page + reminders + card payments. Use packages (4 or 8 sessions).
Small team: Parent portal, multi-tutor view, payroll export, and class packs.
VEGA AI users: Keep booking, billing, and lesson analytics together; link your /demo for parents who want to see the learner portal once. (Use this link once.)
Decision matrix (score 0–2 each)
Criterion | Why it matters | Score |
|---|---|---|
Booking website & mobile UX | Fewer clicks → more bookings | |
Reminders & no-show tools | Protects revenue, saves time | |
Payments & invoices | Professional and clear | |
Multi-tutor calendars | Needed for teams | |
Classes/pods | Earn more per hour | |
Time-zone & 2-way sync | Prevents double-booking | |
Support & docs | Fixes issues fast |
Add it up. 12+ is pilot-ready.
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Many tutors jump between a booking system and a learning tool. If you already teach with VEGA, turning on Scheduling & Billing keeps the booking website, payments, reminders, and learner data in one place. It feels seamless to families and lowers admin time.
Conclusion
Pick software your clients can use without help. Run a one-week pilot with real students, track no-shows and time saved, and keep the setup that makes scheduling invisible. If a tool reduces clicks and keeps calendars accurate, it’s the right one.
Many tutors jump between a booking system and a learning tool. If you already teach with VEGA, turning on Scheduling & Billing keeps the booking website, payments, reminders, and learner data in one place. It feels seamless to families and lowers admin time.
Conclusion
Pick software your clients can use without help. Run a one-week pilot with real students, track no-shows and time saved, and keep the setup that makes scheduling invisible. If a tool reduces clicks and keeps calendars accurate, it’s the right one.
Many tutors jump between a booking system and a learning tool. If you already teach with VEGA, turning on Scheduling & Billing keeps the booking website, payments, reminders, and learner data in one place. It feels seamless to families and lowers admin time.
Conclusion
Pick software your clients can use without help. Run a one-week pilot with real students, track no-shows and time saved, and keep the setup that makes scheduling invisible. If a tool reduces clicks and keeps calendars accurate, it’s the right one.
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Newsletter
Subscribe to our newsletter for a curated dose of product updates and exclusive content delivered straight to your inbox.
Solutions
Compare
© 2024 All rights reserved LearnQ Inc.
Newsletter
Subscribe to our newsletter for a curated dose of product updates and exclusive content delivered straight to your inbox.
Solutions
Compare
© 2024 All rights reserved LearnQ Inc.